City of Port Lincoln

Council Policies, Registers and Codes

Pursuant to Section 125 of the Local Government Act 1999 Councils are required to have appropriate policies, practices and procedures of internal control in order to ensure that they carry out their activities in an efficient and orderly manner, ensure adherence to management policies, safeguard community assets, and secure (as far as possible) the accuracy and reliability of Council records.

Council's policies, registers and codes can be accessed from the Council website or a copy/extract can be obtained from the Council Office, Level One, Civic Centre, 60 Tasman Terrace, Port Lincoln upon payment of a fee. 

For Council Policies and Codes please refer to our Council Policies page under the Documents tab. 

Council retains the following registers pursuant to the Local Government Act 1999 and Local Government (Elections) Act 1999;

Section 44 - Delegations Register
Section 63 - Code of Conduct for Members - Gifts & Benefits Register
Section 68 - Register of Interest - Members
Section 73, 74, 75 & 75A - Register of Conflict of Interest
Section 79 - Register of Members Allowances & Benefits
Section 105 - Officers Register of Salaries
Section 110 - Code of Conduct for Employees - Gifts & Benefits Register
Section 116 - Officers Register of Interest
Section 188 - Fees & Charges Schedule
Section 196 - Community Land Plan 1 and Plan 2
Section 207 - Community Land
Section 231 - Public Roads
Section 252 - By-Laws

Delegations Register (Section 44)

Councils have certain functions and duties which they must perform, and certain powers which they may exercise, pursuant to the Local Government Act 1999 as well as a range of other Acts. In most cases the relevant Acts place these obligations and powers directly with Council. As it is not practical nor efficient for the Council as a body of Elected Members to perform the many operational activities that are required in the day-to-day administration of the Council's roles and functions, Section 44 of the Local Government Act 1999 allows a Council to formally delegate many of its powers and functions (within certain stated conditions and exemptions) to the Chief Executive Officer, who may then sub-delegate these powers and functions to other responsible staff.  Council may also delegate its powers and functions to a Committee of Council. 

All delegations made by the Council can be revoked at any time and do not, except in limited circumstances, prevent Council from acting in a matter itself.  In addition, an officer to whom a delegation has been made may choose not to exercise that delegation and bring a matter direct to Council or another Officer with delegations, for determination.

The City of Port Lincoln Delegations Register (‘the Register’) has been established to meet council’s operational requirements and is a record of the powers and functions that have been delegated from Council to the Chief Executive Officer (or a person acting in that capacity).  The Register is divided into a number of separate ‘Registers’ for ease of review and access.

As set out in Section 44(6) the Delegations Register is reviewed by Council at least once during each financial year.

The Delegations Register is available for inspection (without charge) at the Council Office and an extract can be obtained on payment of a fee fixed by Council, or refer below.

Listed below are the documents that together comprise Council’s Delegations Register under which council administers, on a day-to-day basis, the relevant delegated powers identified under each Act.

Delegations Register Part 1 – Acts A - E
Delegations Register Part 2 – Acts F – H
Delegations Register Part 3 – Acts I – Q
Delegations Register Part 4 – Acts R - Z

Code of Conduct for Members - (Section 63) - Gifts & Benefits Register

Pursuant to Section 7 of the Local Government (General) Regulations 2013 for the purposes of Section 63(1) of the Local Government Act 1999, the Code of Conduct for Council Members is adopted as a code of conduct to be observed by the members of all Councils.

For the purposes of Clause 3.10 of the Code of Conduct, where a Council member receives a gift or benefit, details of each gift or benefit must be recorded within a gifts and benefits register.  The threshold amount governing when a gift or benefit must be registered has been gazetted at $100.  The register will be updated on a quarterly basis.

The Gifts & Benefits Register is available for inspection (without charge) at the Council Office and an extract can be obtained on payment of a fee fixed by Council. 

Elected Member Gifts & Benefits Register - January 2014 to September 2017

Register of Interest - Members (Section 68)

Pursuant to Section 68 of the Local Government Act 1999, Elected Members are to complete a declaration on an annual basis containing details of their interests.  Council is required to publish on its website, in accordance with the regulations, the following details in relation to each member of the council contained in the Register:

(a)   the member's income sources (within the meaning of Schedule 3) or employer;
(b)   the name of any political party, any body or association formed for political purposes or any trade or professional organisation (within the meaning of Schedule 3) of which the member is a member;
(c)   any gifts recieved by the member that are required to be included in the information entered in the Register in relation to the member.

Register of Interest - Council Members

The full Register of Interests is available for inspection (without charge) at the Council Office and an extract can be obtained on payment of a fee fixed by Council. 

Register of Conflict of Interest (Section 73, 74, 75 & 75A)

Pursuant to Section 73 and 74 of the Local Government Act, 1999 the Council must publish on its website the following details, in accordance with the regulations, if a member of Council discloses a material conflict of interest in a matter to be discussed at a meeting of the Council:

(a)   the member's name;
(b)   the nature of the interest, as described by the member;
(c)   if the member took part in the meeting, or was in the chamber during the meeting, under an approval under subsection (3), the fact that the member took part in the meeting, or was in the chamber during the meeting (as the case requires). 

Pursuant to Section 75 and 75A of the Local Government Act, 1999 the Council must publish on its website the following details, if a member of council discloses an actual or perceived conflict of interest in a matter to be discussed at a meeting of Council:

(a)   the member's name;
(b)   the nature of the interest, as described by the member;
(c)   the manner in which the member dealt with the actual or perceived conflict of interest;
(d)   if the member votted on the matter, the manner in which he or she voted;
(e)   the manner in which the majority of persons who were entitled to vote at the meeting voted on the matter.

The Register of Conflict of Interest is available for inspection (without charge) at the Council office and an extract can be obtained on payment of a fee fixed by Council.

Register of Conflict of Interest by Members of Council

Register of Members Allowances & Benefits (Section 79)

Pursuant to Section 79 of the Local Government Act 1999, the Council must keep a Register of Allowances and Benefits, in accordance with principles (if any) prescribed by the regulations, in respect of each member of the council:

(a)   the annual allowance payable to the member; and
(b)   details of any expenses reimbursed by the council under section 77(1)(b); and
(c)   details of other benefits paid or payable to, or provided for the benefit of, the member of the Council.

The Register of Members Allowance and Benefits can be inspected (without charge) at the Council Office and an extract can be obtained on payment of a fee fixed by Council.

Officers Register of Salaries (Section 105)

Pursuant to Section 105 of the Local Government Act 1999, the Council must keep a Register of Salaries, in accordance with principles (if any) prescribed by the regulations:

(a)   the title of each position held by an employee of the council; and
(b)   in relation to those positions held by employees who are paid according to salary scales set out in an award or industrial agreement;

(i)   the classifications of the employees who hold those positions; and
(ii)   the salary scales applicable to each classification (indicating in relation to each scale the number of employees who are paid according to that scale); and
(iii)   details of other allowances or benefits paid or payable to, or provided for the benefit of, any of those employees as part of a salary package; and

(c)   in relation to each position held by an employee who is not paid according to a salary scale set out in an award or industrial agreement referred to above:

(i)   the salary payable to the employee who holds that position; and
(ii)   details of other allowancces and benefits paid or payable to, or provided for the benefit of, the employee as part of a remuneration package.

The Register of Salaries can be inspected (without charge) at the Council Office and an extract can be obtained on payment of a fee fixed by Council.

Code of Conduct for Council Employees (Section 110) - Gifts & Benefits Register

Pursuant to Section 8A of the Local Government (General) Regulations 2013 for the purposes of Section 110(1) of the Local Government Act 1999, the Code of Conduct for Employees is adopted as a code of conduct to be observed by the employees of all Councils. 

For the purposes of Clause 2.21 of the Code of Conduct, where any Council employee receives a gift or benefit, details of each gift or benefit must be recorded within a gifts and benefits register.  The threshold amount governing when a gift or benefit must be registered has been gazetted at $100.  The register will be updated on a quarterly basis.

The Gifts & Benefits Register is available for inspection (without charge) at the Council Office and an extract can be obtained on payment of a fee fixed by Council. 

Officers Register of Interest (Section 116)

Pursuant to Section 116 of the Local Government Act 1999, Council must maintain a Register of Interest for use by the chief executive officer and is not available for public inspection under this Act.

Fees & Charges Schedule (Section 188)

Pursuant to Section 188 of the Local Government Act 1999, Council must keep a list of fees and charges imposed under this section on public display at the Council Office.  The Fees & Charges Schedule is available on our website under the Documents tab or can be download from the link provided below.

Fees & Charges Schedule

Community Land Plan 1 and Plan 2 (Section 196)

Pursuant to Section 196 of the Local Government Act 1999, Council must prepare and adopt a management plan or management plans for its community land if:

(a)   the land falls within the ambit of section 194(1)(b) or (c); or
(b)   the land is, or is to be, occupied under a lease or licence; or 
(c)   the land has been, or is to be, specifically modified or adapted for the benefit or enjoyment of the community.

The City of Port Lincoln has two community land management plans:

Community Land Management Plan 1 - Recreation, Sports Grounds and Community Facilities; and

Community Land Management Plan 2 - Parks, Gardens and Reserves

These two plans can also be found under the Documents tab - Strategies, Plans and Reports. 

Community Land (Section 207)

Pursuant to Section 207 of the Local Government Act 1999, Council must keep a register of all community land in its area.  The Community Land register is available for inspection (without charge) at the Council Office and an extract can be obtained on payment of a fee fixed by Council.

Public Roads (Section 231)

Pursuant to Section 231 of the Local Government Act 1999, Council must keep a register of public roads in its area.  The Public Roads register is available for inspection (without charge) at the Council Office and an extract can be obtained on payment of a fee fixed by Council.

By-Laws (Section 252)

Pursuant to Section 252 of the Local Government Act 1999, Council must keep a register of all by-laws made or adopted by Council. 

The City of Port Lincoln has five By-Laws and copies are available for inspection (without charge) at the Council Office and an extract can be obtained on payment of a fee fixed by Council.  The By-Laws are also available to download from the links provided below, or can be found under the Documents tab - By-Laws.

By-Law No. 1 - Permits and Penalties
By-Law No. 2 - Moveable Signs
By-Law No. 3 - Roads
By-Law No. 4 - Local Government Land
By-Law No. 5 - Dogs

City of Port Lincoln
City of Port Lincoln ABN: 80 776 127 243
PO Box 1787, PORT LINCOLN SA 5606
Level One, Civic Centre, 60 Tasman Terrace, Port Lincoln
Telephone: 08 8621 2300 | Fax: 08 8621 2399 | Email: plcc@plcc.sa.gov.au
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