To access a Council document, which is not available publicly, an application to access documents needs to be made.  The Freedom of Information access form can be found on the State Records website at www.archives.sa.gov.au/finding-information/sa-government-information/making-a-freedom-of-information-application and should be completed and submitted to Council accompanied with the prescribed application fee as per the Freedom of Information (Fees and Charges) Regulations 2018.

When completing the application form you must specify an address in Australia to which notices under this Act should be sent; and you may request that access to the document(s) be given in a particular way.

If you are a holder of a current concession card, or if you can satisfy Council that the payment of the fee or processing charge would cause financial hardship, Council will waive or remit (reduce or refund) the application fee.  Evidence will need to be provided such as providing a copy of your concession card with your completed FOI application form.  Alternatively you will need to provide written reasons as to why the payment of a fee or processing charge would cause you financial hardship.

To reduce the charges associated with the process we encourage you to contact our Freedom of Information Officer, to discuss the specifics of the request.  It is important that in your FOI application that you clearly specify the information as is reasonably necessary to enable the document(s) you require to be identified to assist the FOI Officer to gather the right documents and records in a timely manner.

Upon receipt of the request Council’s FOI Officer will deal with the request as soon as practicable, or within 30 days of it being received and will provide you with a written decision.  In certain circumstances Council may extend the timeframe for dealing with your application within 20 calendar days if an extension is necessary and will provide the reasons why.

If your request has been refused, you can lodge an application to review a decision under FOI.  The FOI Review Decision Application Form can be found on the State Records website at archives.sa.gov.au/finding-information/information-held-sa-government/making-freedom-information-application within 30 calendar days of you receiving advice of a determination that you are unhappy with.

Freedom of Information requests and the prescribed fee should be submitted attentioned to  the  Freedom of Information Officer to:

City of Port Lincoln
PO Box 1787
PORT LINCOLN SA 5606

or email plcc@plcc.sa.gov.au and arrange payment of fee

or deliver in person to

Level One, Civic Centre,  60 Tasman Terrace
PORT LINCOLN SA 5606

Under the Freedom of Information Act 1991 a person may request a correction to any information about themselves held by Council (or any 'agency'), that the FOI Act applies to, that is believed to be incomplete, incorrect, misleading or out of date.

To amend a record, a person must complete and lodge with Council's Freedom of Information Officer the amendment application form providing sufficient information to enable the document to be identified and must also specify the amendment(s) wished to be made.  The FOI Requesting Amendment to an Agency's Records Concerning Your Personal Affairs application form can be found on the State Records website at https://www.archives.sa.gov.au/finding-information/sa-government-information/making-a-freedom-of-information-application under the Application to amend personal information section.

There are no fees or changes for the lodgement, or the first two hours of processing of this type of application and where there is a significant correction of personal records and the mistakes were not the applicant’s, any fees and charges paid for the original application will be fully refunded.

Upon receipt of the request Council’s FOI Officer will deal with the request as soon as practicable, or within 30 days of it being received and will provide you with a written decision and, if your request has been refused, the reasons why.

If your request has been refused, you can lodge an application to review a decision under FOI.  The FOI Review Decision Application Form can be found on the State Records website at https://www.archives.sa.gov.au/finding-information/sa-government-information/making-a-freedom-of-information-application under the Application to review a decision under FOI section, within 30 calendar days of you receiving advice of a determination that you are unhappy with.